323 Owego Street
Montour Falls, NY 14865

GUIDELINES FOR USE OF COUNTY CONFERENCE / MEETING ROOMS

Updated January 9, 2015

Facility may be used by:

1. Any government agency or appointed committee, board, etc.
2. Building tenants
3. Registered not for profit organizations
4. Non-Registered not for profit organizations

In general, the Building Maintenance Supervisor has the right to request any of the following information to determine if an organization has the status of being a Registered not for profit or non-Registered not for profit organization:

1. Constitution or mission statement
2. All current by-laws C. Names of all officers
3. List of all members
4. Other information deemed necessary to prove the organization is for the good of the County and its citizens.

The Building Maintenance Supervisor reserves the right to refuse the use of facilities to any organization, if he deems refusal is in the best interest of Schuyler County.

Facility use and priorities:

1. County Government has first priority.
2. Occupants of the building and other governmental sponsored functions have second priority.
3. Registered not for profit organizations have third priority.
4. If it is necessary to preempt use of the facility, the organization being preempted is to be notified at least one week in advance, except in an emergency.

Applications for use of the facility:

If you do not have an account on our website, you will need to create an account on Schuyler County’s website for the use of the conference room facilities. In the upper right-hand corner of our County website’s homepage www.schuylercounty.us , there is a ‘Sign In’ button…click here. You will need to have your pop-ups allowed for the popup window to appear. Click on ‘Create Profile’ button to create a profile. To reserve a room, you will be required to be signed in. Once you have created a profile, you will have access to the conference room module. If you already have an account on our website, sign in and you will have access to our conference room module. Excluding weekend use, this is the only application that needs to be completed. All reservations are nontransferable and restricted to the specified purposes entered on the request.

If you have, any questions please call Sheila LaFever at 607-535-8111 or email slafever@co.schuyler.ny.us  

Facility hours of operation and scheduling:

1. Monday – Friday except holidays. The Schuyler County Human Services Complex is open Monday – Friday from 7:30 am until 9:00 pm.
2. Weekend use of the facility is limited to County agencies and building tenants except as described under “Weekend - Facility use fees”.

Weekend use:

1. We electronically lock and unlock the doors on weekends. The exterior door is unlocked 1/2 hour before your event starts and locked 1 hour before your event ends. If you need this changed, please notify us in a timely manner. After the door is locked you can exit using the crash bar.
2. If you need to cancel or find that you will not be on site for the time scheduled, we must be notified in a timely manner. If you cannot reach us at 535-8111 or 535-8106, please call the Sheriff at 535-8222. They will contact our office to assure that the building is not unlocked without anyone present.
3. We do not have cleaners on the weekends. If your event is on a weekend, please remove the trash bag(s) and carry it/them to the dumpster on the loading dock side to the building.
4. You are responsible for anything that happens to that area for the time you have it reserved.

Weekend - Facility Use Fees:

1. No fee for Schuyler County Departments or building tenants. All other organizations shall pay the following fees:

1. The Application for Weekend Use of Conference Room must be completed and a $50.00 security deposit, paid in advance for each use. If, after use of the facility, the premises are found to be in the same condition as they were, the deposit will be returned.

Other facility guidelines:

1. NO SMOKING is allowed on the premises.
2. NO ALCOHOLIC BEVERAGES are allowed on the premises.
3. NO ANIMALS are allowed in the building except service dogs and dogs in service for training classes.
4. All persons using the building shall do so in a quiet and orderly manner.
5. Use of AV equipment must be specifically requested in advance of each instance.
6. Violations of these rules will automatically deny further use of the building.